Grandparenting Application Information

IMPORTANT:
The grandparenting route closed on March 31, 2017. This application route is no longer available. Please visit the Info for Applicants page for more information about registering with CRPO.

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What is grandparenting?
Currency
Registration requirements for grandparenting
Application process
Assessment of applications
Audit process
Insufficient documentation
Scoring system
Questions & Answers

 

What is ‘grandparenting’?
Grandparenting is a time-limited, alternate route to registration for established practitioners in Canada. With proclamation of the Psychotherapy Act, 2007, having occurred on April 1, 2015, the Grandparenting registration route will be available until March 31, 2017. Granparenting applicants’ qualifications will be assessed using a different set of criteria than that for Regular applicants.

Recent practitioners who do not meet grandparenting requirements (see below) may wish to apply for registration via the regular route to become a Qualifying Member. If subsequently they meet the requirements for grandparenting within the two years following proclamation, they may be eligible for full RP registration without having to write the registration exam.

The availability of a two-year window for grandparenting following proclamation of the Psychotherapy Act, 2007, should not be interpreted to mean that practitioners are not required to apply for registration until the end of that period. On the contrary, anyone whose work falls within the scope of practice of psychotherapy, who is not already registered with another college whose members can practice psychotherapy, should consider becoming a Member of the new College. Those described below must be registered, and should apply for registration as soon as possible:

  • anyone using the title “psychotherapist” or any abbreviation thereof; or
  • anyone holding her/himself out as qualified to practice as a psychotherapist in Ontario (no matter what title s/he may use).

 

Currency
To be eligible for grandparenting, a practitioner must meet the currency requirement for grandparenting, i.e. s/he must have completed a minimum 750 currency hours within the three years immediately prior to submitting his or her application, 500 of which must have been completed in Canada.

In exceptional circumstances, a panel of Registration Committee may consider an application from an individual who has completed 500 currency hours in Canada (a non-exemptible requirement) but lacks the full 750 currency hours (the remaining 250 currency hours may be exempted in exceptional circumstances). Applicants seeking special consideration will be asked to describe on the application form the exceptional circumstances in some detail. Exceptional circumstances may include, for example, extended illness or, compassionate/parental leave(s).

 

Registration requirements for grandparenting
In addition to meeting the currency requirement, applicants for grandparenting must demonstrate completion of the following:

Hours counted for currency may also be used for other purposes, e.g. DCC hours, supervision hours, other professional activity hours, etc. The purpose of currency hours is to demonstrate that the applicant has been actively engaged in the profession during the three years immediately prior to application.

For full details, see Summary of Registration Requirements.

 

Application process
Applicants will require access to a computer with an internet connection to complete most, if not all, stages of the application process. The grandparenting application may be accessed through the College’s secure online system. However, before the grandparenting application can be accessed, prospective applicants are required to follow a series of steps, which include creating a user account, and paying for and successfully completing the Professional Practice and Jurisprudence e-Learning Module, all of which are accomplished via the secure online system.

When filling in the online application, applicants will respond to a series of instructions and prompts to provide information about their professional education, training and experience. In doing this, applicants essentially create a “portfolio of evidence” which describes how they meet the various registration requirements. Once submitted, applicants will not be able to change any information on the application form.

For an application to be considered by the College, it must be complete, and the College must receive payment of the application fee.  See the Registration Guide for details about accessing and completing the application, and paying the application fee.

 

Assessment of applications
A three-stage assessment process is expected:

Stage 1 Detailed Assessment by College staff to determine whether the applicant meets registration requirements;
Stage 2 Review by a panel of Registration Committee – non-routine applications and all applications proposed for refusal of registration.

 

Ordinarily, an applicant will not be required to provide supporting documentation as part of his/her initial application. However, an applicant may be requested to submit additional documentation as part of the regular review process. In addition, some applicants will be selected for audit by way of automated random selection and will be required to submit supporting documentation.

 

Audit process
A portion of applications will be randomly selected to undergo a detailed audit whereby applicants will be required to submit supporting documentation and/or other information. Applicants selected for audit will be asked to substantiate information provided in their application, particularly that relating to currency, direct client contact and supervision hours, education and training, safe and effective use of self, and other professional activities.  Examples of supporting documentation include transcripts, certificates, employment records, etc.

Applicants selected for audit will receive notice from the College soon after submitting their application, and will have 30 calendar days from the date on the audit notification message to submit supporting documentation. For details, see the Audit Information Guide for Grandparenting Applicants.

 

Insufficient documentation
Some applicants may have difficulty producing supporting documentation, especially if the documentation relates to professional activities that took place many years in the past. For this reason, applicants will be asked to provide any documents they are able to produce. An applicant may also be asked to provide the names of contacts (employers, supervisors, colleagues, or others) who can verify information about the applicant.

 

Scoring system for grandparenting
A point system will be used to assess education and training, clinical experience (including direct client contact hours and supervision hours), education/training, safe and effective use of self (SEUS), and other professional activities, such as teaching, supervising, etc. Applicants must achieve a minimum score in each category, and a minimum total score; however, achieving only the minimum in each category will not meet the overall minimum. It is expected that many applicants will achieve high scores for clinical experience but lower scores for education and training or vice versa, in which case one may balance the other. For full details see Scoring of Portfolio Information for Grandparenting.

 

Questions & Answers
I was on maternity/sick leave in the past three years and may not have enough currency hours. How can I qualify for grandparenting?
In exceptional circumstances, a portion of the required currency hours may be waived.  This may require that the application be reviewed by a panel of the Registration Committee.