Transferring to the Inactive Category – RP to RP (Inactive)
Inactive Members are individuals who, for one reason or another, are not currently engaged in the practice of the profession or need to take an extended leave from active practice, but wish to maintain membership with CRPO.
There are many reasons a Member may wish to take an extended break from practice. A break might facilitate management of a personal crisis such as illness, bereavement or caretaking of a family member with a serious illness or injury, military deployment, extended travel, relocation out of province or overseas, sabbatical, etc.
A Member should carefully weigh their options before applying to transfer into this category since Inactive Members are prohibited from:
- providing or supervising direct client care;
- providing supervision; and
- making any claim or representation to having any competence in psychotherapy.
Members in the Inactive category must use the appropriate title: Registered Psychotherapist (Inactive) or the acceptable abbreviated form, RP (Inactive).
Ordinarily, CRPO charges a fee of $78 +(HST) when a Member applies to transfer from one category of membership to another; however, this fee is waived for transfers into the Inactive category. The annual membership fee for a Member who transfers into the Inactive category during the renewal period is $286 (+HST).
Note: CRPO does not provide any credit, refund or reimbursement to a Member who moves from RP status to Inactive at any point through the membership year, which runs from April 1 – March 31.
Renewal of Membership
If you would like to switch to the Inactive category for the upcoming 2017-18 membership year, you must notify CRPO in writing no later than March 2, 2017 and everything needs to be complete with your renewal (i.e. complete and upload the Transfer form to your Member account, pay your Inactive category invoice allowing at least three business days for funds to clear the banking system, and complete and submit the online Renewal form) all by March 31, 2017 to avoid incurring a late fee.
Professional Liability Insurance
CRPO requires that Inactive Members carry liability run off coverage (sometimes called enduring or tail coverage) for a minimum of two years since last practising in Ontario. Review the Professional Liability Insurance section of CRPO’s website for more information about CRPO’s insurance requirements. Contact your insurance provider to discuss your options.
Note: Members who are covered by employer liability insurance should contact their employer for more information about coverage during leave. The onus is on the Member to ensure they have liability coverage which meets the criteria stipulated by the CRPO.
In order to be eligible to apply for a Certificate of Registration in the Inactive category, Members must:
- Be a current active Member, holding a Registered Psychotherapist (RP) Certificate of Registration.
- Provide an undertaking to CRPO, in a form satisfactory to the Registrar, agreeing to comply with the terms, conditions and limitations in section 19 of the Registration Regulation.
- Have paid all fees owing to CRPO under the by-laws.
- Have provided CRPO with any information that it has required.
- Be in compliance with:
- any outstanding requirements or orders issued by a panel of the Inquiries, Complaints and Reports Committee,
- any requirement to participate in specified continuing education or remediation programs that were issued by the Quality Assurance Committee, and
- any terms, conditions or limitations that were placed on the Member’s Certificate of Registration as a result of a direction of the Quality Assurance Committee.
If you meet the eligibility requirements above and would like to transfer your registration category from Registered Psychotherapist (RP) to Registered Psychotherapist (Inactive), please complete the Transfer form, scan and upload a copy to the “Documents” tab in your user account. Once this is complete, notify CRPO using the Messaging function in the Member Management System (see “Messages” tab) that your application has been uploaded and is ready for review.
Note: Qualifying Members and RP (Temporary) Members cannot transfer to the RP (Inactive) class.
Returning to Active Practice – RP (Inactive) to RP
Any Member registered in the Inactive category wishing to resume practice of the profession must apply, in writing, to the Registrar for permission to do so by completing the Return to Active Practice form. Members wishing to return to full RP status may be required to satisfy a panel of the Registration Committee that they possess the knowledge, skill and judgment required of a current, active Member. In some cases of lengthy leave, a Member may be required to complete upgrading activities.
Members who wish to return to active practice are asked to consider their anticipated date of return and must apply at least eight weeks before the date they would like to resume to ensure the required steps can be completed in a timely manner. Depending on a Member’s individual circumstances, the processing time may take longer.
Note: Inactive Members cannot resume practice until they have received written authorization from the Registrar. Resumption of practice without this authorization may be considered an act of professional misconduct.
When the request to return to active practice is approved, the Member must pay the registration category transfer fee ($78+HST) and the difference between the Inactive fee and the annual membership fee for RP status ($572 +HST), prorated for any months remaining in the registration year.
Certificate of Registration
Once your application is approved and all fees are paid, you will receive a confirmation letter for your return to active practice and an updated Certificate of Registration. Your registration category on the Public Register will be changed from Registered Psychotherapist (Inactive) to Registered Psychotherapist and will reflect your current practice sites.
If your application cannot be approved based on the information provided, staff will contact you and you may be asked to provide additional information, which may then require further consideration by a panel of the Registration Committee. Members whose applications are referred to a panel of the Registration Committee may experience longer than average processing times.
The following rules apply when a Member who holds an Inactive Certificate of Registration wishes to return to active practice and be re-issued a Certificate of Registration in the Registered Psychotherapist (RP) category.
- An application must be made to the Registrar.
- The Member must pay any outstanding fees owing to CRPO under the by-laws.
- The Member must provide CRPO with any information it has required of the Member.
- The Member must:
- satisfy a panel of the Registration Committee that they possess the current knowledge, skill and judgment relating to the practice of psychotherapy that would be expected of a Member holding a Certificate of Registration in the Registered Psychotherapist category, or
- have successfully completed such additional upgrading activities as are determined to be necessary by a panel of the Registration Committee.
Applications will be considered on a case-by-case basis; however, Inactive Members will be deemed to have satisfied requirement 4 above, provided:
- the Member’s practice will be substantially as it was prior to entering the Inactive category (e.g. similar clientele, practice focus and/or employer, roles and responsibilities);
- the Member has completed at least 750 currency hours in the three year period immediately prior to submitting an application to return to active RP status; and
- there are no other factors which would require further review.
Applications for transfer from the Inactive category to the Registered Psychotherapist category may be referred to a panel of the Registration Committee where:
- the Member has not completed 750 currency hours in the three year period immediately prior to submitting an application to return to active RP status;
- the Member expects to significantly change the nature of his or her practice (e.g. clientele, practice focus and/or employer, roles and responsibilities); or
- factors exist that warrant further review.
If you meet the eligibility requirements above and would like to return to active practice, please complete the Return to Active Practice form, scan and upload a copy to the “Documents” tab in your user account. Once this is complete, notify CRPO using the Messaging function in the Member Management System (see “Messages” tab) that your application has been uploaded and is ready for review.
For more information about returning to active practice, review the Returning to Active Practice policy in full.