Council Meeting Policies and Guidelines
Council meetings are held 4-6 times per year and are open to the public. Council meeting agendas are posted to the website two weeks in advance of the meeting. Meeting materials are posted one week prior to the meeting. Highlights are posted after each meeting and minutes are posted when they are approved by Council.
Council meetings are currently held via in-person/virtual hybrid. The in-person public gallery is currently closed, and observers are encouraged to register in advance to receive a link to view the livestream. Registering will allow us to contact you if there are technical difficulties during the stream. Click here to complete the observer registration form.
Closed Portions of Meetings
On occasion, portions of the meeting may be in-camera, meaning, Council may exclude the public from all or part of a meeting if:
- (a) matters involving public security may be disclosed;
- (b) financial or personal or other matters may be disclosed of such a nature that the harm created by the disclosure would outweigh the desirability of adhering to the principle that meetings be open to the public;
- (c) a person involved in a criminal proceeding or civil suit or proceeding may be prejudiced;
- (d) personnel matters or property acquisitions will be discussed
These instances are often known in advance and are indicated on the agenda.
Question Period Policy
CRPO is committed to communicating openly with interested stakeholders. If you have a question that you would like to have answered by the full Council in an open meeting, please refer to our Question Period Policy for more information about how to submit such a request. You can also request updates on agenda items that were presented at previous Council meetings by emailing firstname.lastname@example.org
Council Observer Guidelines and Rules of Conduct
If you are planning to attend a Council meeting, please refer to our Council Observer Guidelines and Rules of Conduct for more information about expectations of observers.
CRPO is committed to supporting accessibility and will provide accessible formats and communication supports for persons with disabilities. If you would like to observe a Council meeting and require accommodations, please contact us at email@example.com to make appropriate arrangements.