Frequently Asked Questions
Searching for answers about the inactive category of registration? Click on a question to jump to an answer.
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Q: Who should consider being registered in the Inactive category?
Q: I will be going on parental leave. Should I consider transferring my registration to the Inactive category?
Q: Am I eligible to transfer to the Inactive category as a Qualifying or Temporary Registrant?
Q: What title(s) am I permitted to use while in the Inactive category?
Q: What are the restrictions of being in the Inactive category?
Q: How do I transfer my registration to the Inactive category?
Q: What is the annual renewal fee for the Inactive category?
Q:Is there a fee associated with transferring to the Inactive category?
Q: If I transfer my registration to the Inactive category partway through the registration year, will I receive a refund, or will my registration fees be reduced?
Q: I will be moving to another province/territory/country but want to maintain my registration with CRPO. Am I eligible to transfer to the Inactive category?
Q: I will be registering with another regulatory body in Ontario but want to maintain my registration with CRPO. Am I eligible to transfer to the Inactive category?
Q: How can I confirm that I am currently registered in the Inactive category?
Q: I am listed as ‘Not Practicing’ on the Public Register. Does this mean I am registered in the Inactive category?
Q: As an Inactive registrant, do I need to renew my registration every year?
Q: As an Inactive registrant, am I required to maintain my currency hours every year?
Q: As an Inactive registrant, am I required to have professional liability insurance coverage?
Q: As an Inactive registrant, am I required to complete professional development hours every year?
Q: How long can I remain registered in the Inactive category?
Q: Do I need to apply for Inactive status every year?
Q: How do I return to active practice?
Q: How do I resign my registration?
Q: I will be going on parental leave. Should I consider transferring my registration to the Inactive category?
Q: Am I eligible to transfer to the Inactive category as a Qualifying or Temporary Registrant?
Q: What title(s) am I permitted to use while in the Inactive category?
Q: What are the restrictions of being in the Inactive category?
Q: How do I transfer my registration to the Inactive category?
Q: What is the annual renewal fee for the Inactive category?
Q:Is there a fee associated with transferring to the Inactive category?
Q: If I transfer my registration to the Inactive category partway through the registration year, will I receive a refund, or will my registration fees be reduced?
Q: I will be moving to another province/territory/country but want to maintain my registration with CRPO. Am I eligible to transfer to the Inactive category?
Q: I will be registering with another regulatory body in Ontario but want to maintain my registration with CRPO. Am I eligible to transfer to the Inactive category?
Q: How can I confirm that I am currently registered in the Inactive category?
Q: I am listed as ‘Not Practicing’ on the Public Register. Does this mean I am registered in the Inactive category?
Q: As an Inactive registrant, do I need to renew my registration every year?
Q: As an Inactive registrant, am I required to maintain my currency hours every year?
Q: As an Inactive registrant, am I required to have professional liability insurance coverage?
Q: As an Inactive registrant, am I required to complete professional development hours every year?
Q: How long can I remain registered in the Inactive category?
Q: Do I need to apply for Inactive status every year?
Q: How do I return to active practice?
Q: How do I resign my registration?
Who should consider being registered in the Inactive category?
Inactive registrants are practitioners who, for one reason or another, are not currently engaged in the practice of the profession or need to take an extended leave from active practice but wish to maintain registration with CRPO. The Inactive category is meant for registrants who will be on leave for 12 months of longer. Reasons for transferring include, but are not limited to: facilitating management of a personal crisis, such as illness, bereavement or caretaking of a family registrant with a serious illness or injury, military deployment, extended travel, relocation out of province or overseas, sabbatical, parental leave, etc.
I will be going on parental leave. Should I consider transferring my registration to the Inactive category?
Registrants who will be on parental leave for 12 months or longer may want to consider transferring to the Inactive category.
For parental leaves that are less than 12 months in duration, CRPO does not recommend that registrants transfer to the Inactive category for the following reasons:
- Depending on when you transfer into the Inactive category, you may end up paying more for your yearly registration. You will be invoiced a fee of $80 +HST to transfer from the Inactive category back to the RP category when you are ready to return to practice.
- The process of transferring from the Inactive category back to active status is a time-consuming process. Registrants must apply at least eight weeks before the date they would like to resume practice to ensure the required steps can be completed in a timely manner. Depending on a registrant’s individual circumstances, the processing time for some may take longer. Inactive registrants cannot resume practice until they have received written authorization from the Registrar. Resumption of practice without this notification may be considered an act of professional misconduct. Maintaining your active registration means you can return to practice once you are ready to practice again without permission of the Registrar.
- Inactive registrants are prohibited from providing or supervising direct client care.
- Inactive registrants are prohibited from providing clinical supervision.
- Inactive registrants are prohibited from making any claim or representation to having any competence in psychotherapy.
- Inactive registrants are required to maintain currency during their period of being in the Inactive category (750 currency hours in the three-year period immediately prior to applying to return to active status) and continue their participation in the Quality Assurance Program.
- Registrants are required to renew their registration each year by submitting their renewal fee and Renewal form regardless of registration status.
Am I eligible to transfer to the Inactive category as a Qualifying or Temporary registrants?
No, only Registered Psychotherapists are eligible to transfer to the Inactive category. If you are registered in the Qualifying or Temporary categories, you cannot transfer to the Inactive category.
What title(s) am I permitted to use while in the Inactive category?
You must use the title Registered Psychotherapist (Inactive) or the abbreviation RP (Inactive).
What are the restrictions of being in the Inactive category?
Registrants in the Inactive category are prohibited from providing or supervising direct client care, providing supervision, and making any claim or representation to having any competence in psychotherapy.
How do I transfer my registration to the Inactive category?
To transfer to the Inactive category, you must submit a request in the “Category transfer request” page of your user account.
What is the annual renewal fee for the Inactive category?
The annual renewal fee for the Inactive category is $295.00 +HST. CRPO’s fees are posted on the Fees page.
If you plan to transfer to the Inactive category at renewal, you must do so by the specified deadline, in order to be invoiced the Inactive amount for the registration year (April 1 to March 31). The deadline to request to transfer to the Inactive category will be posted on the CRPO website and will be circulated to registrants in Communiqués prior to each renewal.
Is there a fee associated with transferring to the Inactive category?
Ordinarily, there is a fee of $80 + HST to transfer from one category of registration to another; however, this fee is waived for transfers into the Inactive category.
If I transfer my registration to the Inactive category partway through the registration year, will I receive a refund, or will my registration fees be reduced?
No, CRPO does not provide refunds, credits or reimbursement for any fees that have been paid. In order to be invoiced the Inactive registration fee for the year, you would need to submit a request to transfer to the Inactive category by the deadline.
Also keep in mind that the registration year runs from April 1 to March 31 of the following year. If your registration is active for part of the registration year (i.e. your transfer to Inactive date is after April 1), you will be required to pay the full registration fee for the year.
I will be moving to another province/territory/country but want to maintain my registration with CRPO. Am I eligible to transfer to the Inactive category?
Yes, you are eligible to transfer to the Inactive category if you are not practicing in Ontario. However, you would need to ensure that you are complying with the laws where you are or will be located in. Take a look at the Out of Province Members page for more information about your professional obligations as a registrant of CRPO.
I will be registering with another regulatory body in Ontario but want to maintain my registration with CRPO. Am I eligible to transfer to the Inactive category?
Registrants who are pursuing licensure with another psychotherapy regulatory body in Ontario must remain active if they intend to provide or supervise direct client care or make any claim or representation to having any competence in psychotherapy in the interim. The only alternative to remaining in the active category is to resign from CRPO.
Information for Inactive Registrants
How can I confirm that I am currently registered in the Inactive category?
Your Public Register listing indicates your registration category. If you are an Inactive registrant, your registration category would say “Inactive.”
I am listed as “Not Practicing” on the Public Register. Does this mean I am registered in the Inactive category?
No, the term “Not Practicing” refers to employment. Registrants who are listed as ‘Not Practicing’ are not currently practicing psychotherapy. This is not the same as your registration category.
As an Inactive registrant, do I need to renew my registration every year?
Yes, all registrants, including those in the Inactive category, are required to renew their registration on an annual basis, including payment of the annual registration fee. The registration fee corresponds to your registration category at the time of renewal.
As an Inactive registrant, am I required to maintain my currency hours every year?
Registrants in the Inactive category are not required to confirm completion of their currency hours during renewal. However, part of the application process to return to active practice is to confirm whether the registrant has completed 750 currency hours in the three years immediately prior to applying to return to active. CRPO’s definition of currency hours can be found on the Definitions page. Any registrant who has not completed 750 currency hours upon their application to return to active may be required to complete upgrading activities determined by a panel of the Registration Committee.
As an Inactive registrant, am I required to have professional liability insurance coverage?
Inactive registrants who have practiced the profession within the previous two years must carry professional liability insurance run-off coverage consistent with CRPO’s By-laws, for a minimum of two years after the registrant last practiced. Additionally, adequate professional liability insurance coverage is required to return to active practice.
As an Inactive registrant, am I required to complete professional development hours every year?
Registrants in the Inactive category are expected to engage in professional development and maintain up-to-date records in the event that they return to active practice. As part of the return to active practice process, you may be asked to demonstrate that you are up-to-date with your professional development requirements. You may find it helpful to review the Quality Assurance Program Policies. If you have questions about the Quality Assurance (QA) program or requirements, please contact the QA department directly at QA@crpo.ca.
How long can I remain registered in the Inactive category?
Your registration will remain in the Inactive category until you apply to return to active practice or resign your registration.
Do I need to apply for Inactive status every year?
No, once you are registered in the Inactive category, you will remain as such until you apply to return to active practice.
How do I return to active practice?
Any registrant registered in the Inactive category wishing to resume practice of the profession must apply to the Registrar for permission to do so. Requests can be submitted in the “Category transfer request” page of your user account. We advise that registrants apply to return to active practice at least eight weeks before the date they would like to resume to ensure the required steps can be completed in a timely manner. Depending on a registrant’s individual circumstances, the processing time may take longer.
How do I resign my registration?
You can resign your registration at any time by submitting a resignation request in the “Category transfer request” page of your user account. Please ensure that you read and understand the terms associated with resigning your registration.