What exactly are my PD requirements, and when do I need to complete them?

To find out, click on the year in which you first registered with CRPO.

Members who registered in 2015 are now required to provide completed tools by November 30th in odd-numbered years. This is a mandatory ongoing requirement. Members who registered in 2015 who did not complete their tools by November 30, 2017 must provide them by the mandatory deadline, which is November 30, 2019.

“Providing completed tools” means filling in the Learning Plan and Learning Record so that they reflect goals, plans, reflections and any learning activities the member has engaged in since becoming a member, up until the voluntary or mandatory deadline.

A member who chooses to provide their completed tools in 2019 is still required to engage in 20 hours of learning activities each year (or 40 hours in each two year period).

I registered in 2017, and I already did my QA. Why am I being notified to do it again?

Although you filled in some of the PD tools in 2018 as part of your new registrant requirements, if you received a notification, it’s because there are other requirements of the two-year Quality Assurance participation cycle that are still outstanding. Specifically, you must ensure you have completed at least one of each of the following:

  • A Self-Assessment
  • A Learning Plan that documents at least one Goal, with a corresponding Action Plan and Reflection
  • A Learning Record that documents a minimum of 40 hours of professional development learning activities, or if you have not been registered for two full years by the November 30th deadline, your Learning Record should reflect a reasonable proportion of the required hours.

Because you registered with CRPO in 2017, and your QA deadline is based on a two-year cycle, your outstanding requirements are due by November 20, 2019.

In the future, the requirements of your two-year QA will always be due in odd-numbered years (2019, 2021, etc.).

I just joined CRPO – what do I need to know about QA?

Now that you are a member of a regulated profession you have responsibilities that must be met in order to remain a member in good standing.

You’ll need to begin participating in the Professional Development (PD) component of the QA Program by completing the new member requirements within two months of your date of registration. These include:

      • Completing a Self-Assessment; and
      • Beginning a Learning Plan by documenting at least one goal and corresponding plan of action.

To get started, you’ll need to log into your CRPO account and click on the “QA” tab. You can learn more about your other professional obligations here.

Members who registered in 2016 are now required to provide completed tools by November 30th in even-numbered years. This is a mandatory ongoing requirement. Members who registered in 2016 who did not provide their completed tools voluntarily by November 30, 2018 must provide them by the mandatory deadline, which is November 30, 2020.

“Providing completed tools” means filling in the Learning Plan and Learning Record so that they reflect goals, plans, reflections and any learning activities the member has engaged in since becoming a member, up until the voluntary or mandatory deadline.

A member who chooses to provide their completed tools in 2020 is still required to engage in 20 hours of learning activities each year (or 40 hours in each two year period).

Because you registered in an odd-numbered year, you will be required to complete your ongoing PD requirements by the end of November 2019. This includes:

  • A Self-Assessment
  • A Learning Plan that documents at least one Goal, with a corresponding Action Plan and Reflection
  • A Learning Record that documents a minimum of 40 hours of professional development learning activities, or if you have not been registered for two full years by the November 30th deadline, your Learning Record should reflect a reasonable proportion of the required hours.

See the Guide for more information about your ongoing requirements. Your deadline to complete the new member requirements was November 30, 2018.

If you registered on or any time after September 1, 2018, you are required to complete the new member requirements within two months of your date of registration. The requirements for new members are to:

      • Complete a Self-Assessment.
      • Begin a Learning Plan.

Anyone who registered in 2018 is required to complete their ongoing PD requirements by the end of November 2020. See the Guide for more information about your ongoing requirements.

If you registered from January 1 to August 31, 2018, your deadline to complete the new member requirements was November 30, 2018.

If you registered in 2019, you need to complete the Professional Development (PD) requirements for new members within two months of your date of registration. The requirements for new members are to:

      • Complete a Self-Assessment; and
      • Begin a Learning Plan by documenting at least one goal and corresponding plan of action.

Once you’ve completed these requirements, keep your Learning Plan and Learning Record open so that you can update them regularly until your next deadline, which will occur in November 2021. By this time, your Learning Record should demonstrate at least 20 hours participation in learning activities for each year of registration.

All members’ participation in the PD component is ongoing. This means you’ll need to complete a new Self-Assessment, Learning Plan, and Record every second year. Since you’re a member who joined in an odd-numbered year, all future PD deadlines will fall on November 30 in odd-numbered years (2021, 2023, 2025, etc.).

See the Guide for more information about your ongoing requirements.

I already did my QA requirements in 2017. Why am I being notified about doing them again?

Although you filled in some of the PD tools in 2018 as part of your new registrant requirements, there are other ongoing requirements that you must meet to conclude your two-year Quality Assurance participation cycle. Specifically, you must ensure you have completed at least one of the following:

  • A Self-Assessment
  • A Learning Plan that documents at least one Goal, with a corresponding Action Plan and Reflection
  • A Learning Record that documents a minimum of 40 hours of professional development learning activities, or if you have not been registered for two full years by the November 30th deadline, your Learning Record should reflect a reasonable proportion of the required hours.

Because you registered with CRPO in 2017, and your QA deadline is based on a two-year cycle, these requirements are due on November 30, 2019. The tools you need to complete the requirements are available in the QA portal, accessible by logging in to your CRPO account and clicking on the QA tab.

Remember, your participation in QA is ongoing. In the future, the requirements of your two-year QA will always be due in odd-numbered years (2019, 2021, etc.). More information about your requirements is outlined in the Professional Development Guide.

Do I have to complete Professional Development requirements each year?

Members of CRPO are expected to engage in an ongoing process of growth and professional development. This is a commitment that continues for as long as you practise the profession.

The Professional Development component of the QA Program sets a general framework for a process that helps all members to reflect on their practice and consciously shape the course of their professional growth. CRPO has developed related tools that are meant to help members meet their obligations. These tools also help CRPO meet its obligation to assure the public that members of the profession are working to maintain and enhance their competence.

With that in mind, members are encouraged to update their Professional Development tools regularly. Except new members who have special requirements that provide an introduction to the QA Program, members are required to provide completed tools every two years.

What can you tell me about the 40-hour requirement?

Members are required to engage in at least 40 hours of learning activities over a period of two years. This requirement presumes that two years have passed between the time a member completes the new member requirements and the time when the member’s next deadline rolls around. However, a small number of members will find that the time between their new member deadline and their next deadline is shorter than two years. This subset of members is required to engage in “a reasonable proportion” of the 40 hours. The reasonable proportion will be calculated based on the total number of months the member has been registered (or the total number of months that have elapsed between one deadline and the next, if applicable). For example, a member who has been registered for 18 months (or ¾ of a two year time span) would be required to engage in at least 30 hours of learning activities (which is ¾ of the 40 hour requirement).

It is recommended that you record activities in your Learning Record soon after you complete them. Doing this means you will have a nearly complete Record by the time the deadline rolls around and you won’t be in a panic trying to fill in two years of information just before the deadline.

If you are engaged in an activity that unfolds over a significant span of time (for example a semester-long course), you are welcome to include that in your Learning Record before it has ended, but only record the hours you’ve completed already (not the hours you expect to complete). Since you can edit entries made in the Learning Record, update the hours associated with that activity as often as you need to.