All Qualifying members pursuing registration through the regular route are required to successfully complete the Registration Examination.
A Qualifying member who has applied for registration and satisfied the minimum clinical experience requirements (i.e. 125 hours of direct client contact and 30 hours of clinical supervision), is deemed eligible by CRPO to write the Registration Exam when they have demonstrated successful completion of coherent education and training central to the practise of psychotherapy.
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Registering to Write the Examination
Once registered, Qualifying members will receive a message from CRPO confirming their eligibility to write the Exam when they have met the requirements outlined above. Candidates will be advised of the proposed date of the next sitting of the Exam and asked to:
- confirm their intention to write at that sitting;
- select their preferred location at which to write the Exam (a regional map of the GTA will be provided for Toronto-region candidates);
- confirm the language in which they prefer to write the Exam (either English or French);
- provide details and documentation pertaining to any special accommodations they might require;
- verify a primary contact email and phone number; and
- indicate how they wish to receive their result from COMPASS (by email or letter mail).
Each candidate will also be notified of a unique identifier code by CRPO which confirms their identity and eligibility to write the Examination for COMPASS. The College will send candidate information to COMPASS, along with the unique identifier; COMPASS and/or Yardstick (the provider of test administration centres) will then contact eligible candidates directly and can provide assistance with the steps required to register to write the Exam (e.g. payment methods, deadlines, etc.). COMPASS also provides an examination information guide to registered candidates.
Please review the Steps to Writing the CRPO Registration Examination for more detailed information about the process.
Note: Successful completion of the Registration Examination alone does not grant Qualifying members full status as an RP. Qualifying members also need to demonstrate completion of ALL clinical experience requirements (i.e. a minimum of 450 hours of direct client contact and 100 hours of clinical supervision) in order to be registered as an RP.
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Conditions for Completing the Registration Examination
- The first attempt at the Examination must be made no later than 24 months following the date that a complete application for registration as a Qualifying member, and fee, are received by CRPO. There will be at least one sitting of the Registration Exam each year.
- A candidate must successfully complete the Exam in no more than three attempts.
- The third and final attempt is permitted only after the Qualifying member has completed upgrading activities, if any, required by a panel of the Examination Committee. The third attempt must be made no later than five years after the date of application for registration in the Qualifying category, unless additional time is permitted by the Examination Committee, in exceptional circumstances.
Qualifying members are permitted a maximum of five years from the date that a completed application and fee are received by CRPO in which to satisfy ALL the requirements for registration as an RP (completing clinical experience and passing the Exam).
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Mitigating Circumstances and Appeals
A member who fails the Exam has the right to appeal to the Examination Committee. Grounds for appeal are limited solely to the question of whether the process followed in sitting the Examination was fair. In deciding an appeal, the Examination Committee shall not determine that an applicant has passed the Examination unless the applicant did, in fact, pass the Examination. If the appeal is successful, the results of the Examination shall be nullified and the Examination does not count against the candidate for any purpose.
Should an applicant require an extension to the stated timeframes in which to write the Registration Exam, as a result of an unforeseen circumstance, they can lodge an appeal to the Examination Committee. Common exceptions may include parental leave, family emergencies and serious illness.
If a member wishes to proceed with an appeal, they must submit a written request to the Examination Committee to describe the specific circumstances that they believe impacted their performance on the Examination. In most cases, supporting documentation will be required.
Procedure for Filing an Appeal
To file an appeal:
- Complete the Appeal Request form, and then scan and upload it to the “Documents” tab of your CRPO user account within 30 days of receiving your Exam result.
- Upload a copy of the official confirmation letter with your result that you received from COMPASS.
- Upload any other documentary evidence you believe may support your appeal (e.g. physician’s or lawyer’s note, police report, etc.).
- Once the documents are uploaded, send a message to the College confirming that you have uploaded the Appeal Request form, Exam result letter and other supporting documentation. Note: We will not know that you have uploaded documents unless you also send a message to inform us that this has been done.
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I passed the Registration Examination. What are the next steps?
COMPASS will notify CRPO of the Exam results and we will review your file. If you have already satisfied the minimum clinical experience requirements for registration as an RP, (i.e. 450 direct client contact (DCC) hours and 100 hours of clinical supervision), staff will notify you of your eligibility to transfer to full status and next steps. If our records show that you have DCC and/or clinical supervision hours outstanding, when you have accrued sufficient hours, you should submit official documentation from your clinical supervisor(s)/clinical manager/department head, confirming completion of the outstanding hours since the date of your approval for registration. Staff will review the submission and confirm your status.
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Successful Completion of the Registration Examination and Clinical Requirements
Regular route members who successfully pass the Registration Examination and complete all clinical requirements for the Regular Route (450 DCC hours and 100 clinical supervision hours), will be eligible to transfer registration categories from Registered Psychotherapist (Qualifying) to Registered Psychotherapist (RP). Members who are deemed eligible to transfer registration categories will have 90 days from the date they become eligible to transfer to complete the registration category transfer process. This process involves payment of transfer and pro-rated registration fees, as well as completion of the Registration Category Transfer Checklist.
If an eligible member does not successfully complete the transfer of registration categories within the 90-day timeframe, the following steps will be taken:
- The member will receive a letter confirming they have not fulfilled their requirement to transfer registration categories and will be invoiced a late fee of $56.00 +HST. The member will be given an additional 30 days (from the date the message/letter is sent) to complete the transfer process, including payment of the late penalty. After the 30 day extension period, members who have still not completed the registration category transfer process will have their registration administratively suspended for non-payment of fees. The conditions associated with suspension will apply and will be reflected on the Public Register.
- An additional fee of $156 +HST will be invoiced to lift the suspension.
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