Registration renewal for the 2023-2024 registration year opens February 1, 2023, and closes March 31, 2023 at 11:59 p.m. EST.
Registrants who do not renew their registration by 11:59 p.m. on March 31, 2023 will have a late fee of $150.00 + HST applied to their account.
To successfully renew your registration for the 2023-2024 registration year, you must submit the online renewal form and pay your annual registration fee. The renewal form is available on the “Renewal” page of your user account.
A complete renewal means that you have filled out the online renewal form and your annual registration fee payment has been submitted via Visa or MasterCard. The 2023-2024 annual registration fee for each registration category is as follows:
- Registered Psychotherapist: $589.00 +HST
- Registered Psychotherapist (Qualifying): $321.00 +HST
- Registered Psychotherapist (Inactive): $295.00 +HST
Registrants who do not renew their registration by 11:59 p.m. on March 31, 2023 will have a late fee of $150.00 + HST applied to their account. To renew, you must submit the online renewal form, pay your annual registration fee and pay the late fee in full.
NOTE: CRPO’s by-laws set out that fee increases occur every two years for inflation. CRPO’s fees were scheduled to increase in June 2020. Due to the pandemic, CRPO did not increase fees. The fees will increase in June 2024.
Registrants who are late and do not renew (including paying the late fee) on or before 11:59 p.m. on April 30, 2023, may be suspended. Suspended individuals are no longer able to practise the profession and the suspension is reflected on the Public Register. The fee for lifting a suspension is $350.00 + HST. Full details about suspensions can be found below.
Renewal Form Overview
The renewal form is pre-populated with information you entered in your original application, on the previous year’s renewal or content modified by staff (with your agreement), You will be able to review the content in each section and make any necessary changes.
You will be asked to review information in the following areas:
- Personal information
- Regulatory history
- Legal proceedings and past conduct
- Conditions and accommodations
- Health information custodian successor
- Health professions database questions
- Declaration and consent to the release of information
For currency, RPs must confirm whether they have completed at least 750 currency hours in the previous three calendar years. The currency window for the 2023-2024 registration year is January 1, 2020 to December 31, 2022. CRPO may request proof of currency hours for registrants in the RP category. Registrants in the RP (Qualifying) or RP (Inactive) categories will not be required to report currency.
Each page of the online renewal form must be completed in the order in which they are presented. For each page, review the information that is presented and make any necessary changes, then click the “Save & continue” button at the bottom of the page. The final page of the renewal form is the invoice, where you can remit payment for the registration renewal fee by Visa or MasterCard. Once you have entered your credit card information, you can click the “Process payment” button. Please only click the payment button once. After submitting your payment, you will be automatically directed to a confirmation page indicating that your renewal has been successfully submitted.
If you made no changes, your renewal will be automatically approved. You will receive an email confirming that your renewal is approved.
If you made changes or if there is something in your renewal that requires review, you will receive an email confirming that your renewal has been submitted. Your online renewal form will then be reviewed by staff and, if there are any follow-up questions, you will be contacted by email. Once the review of your renewal is complete and approved by staff, you will be sent an email confirming that your renewal is approved.
It normally takes a regulatory body several months to review all registration renewals. Registrants can continue to practise as usual while their renewal is being processed.
Please note the College does not issue a new Certificate of Registration each year. Employers, supervisors, clients, etc. can check your registration status on the Public Register. If you would like a letter of standing, you may request one at any time on the “Document Request” page of your user account (note: letters are subject to an administrative fee).
Information not in the Renewal Form
Some information is not part of the annual registration renewal process. This includes:
- Practice site information. This type of information can be updated at any time on the “Practice Information” page of your user account.
- Clinical experience hours. If you need to update your clinical experience hours to transfer from RP (Qualifying) to RP or to be eligible for RP independent practice, you can do so at any time in the “Practice Information” page of your user account.
- Quality Assurance (QA) Program requirements, such as professional development hours. See here for more information about the QA Program. If you have questions about the QA Program that are not answered on our website, please email your questions directly to email@example.com.
Transferring to the Inactive Category
Registrants who are taking an extended leave from the practise of the profession may request to transfer their registration to the Inactive category. Inactive registrants are still required to renew their registration annually. To be invoiced the Inactive registration fee for 2023-2024, you must submit a transfer to Inactive category request in the “Category Transfer Request” page of your user account and have it approved by staff before completing your renewal. The deadline to request to transfer to the Inactive category is March 14, 2023. Registrants who submit a request to transfer to the Inactive category after this deadline may be required to pay the full RP registration renewal fee for the 2023-2024 registration year. Your transfer date must also take place on or before April 1st, as this is the date that the new registration year begins. Once staff have approved your request, you can complete your renewal and pay the RP (Inactive) renewal fee.
NOTE: It is important that you wait until you have received written confirmation from College staff that your transfer request is approved. If you pay the RP renewal fee prior to your Inactive request being approved by staff, you will not receive a refund.
Get more information about going inactive here, and review our Inactive Category FAQ. If you have questions about the Inactive category that are not answered on our website, please email your questions to firstname.lastname@example.org.
Note: RP (Qualifying) and RP (Temporary) registrants are not eligible to transfer to the Inactive category.
Suspension, Revocation and Reinstatement
Suspension of Registration for Incomplete Renewal
Any registrant who does not meet all of the renewal requirements within the stipulated deadlines risks suspension of their registration with CRPO.
Suspended individuals have forfeited their good standing with the College, are no longer a registrant of CRPO, and are not permitted to use any restricted title, practise or supervise the provision of psychotherapy for the purposes of registration with the College, perform the controlled act of psychotherapy, nor hold themselves out as qualified to practise as a psychotherapist in Ontario. The suspension is reflected on the Public Register.
Lifting a suspension for an incomplete renewal involves paying outstanding fees (registration fee, late fee and suspension lifting fee), submitting the renewal form, holding insurance, and complying with any outstanding orders or requirements issued by CRPO’s statutory committees (i.e., Inquiries, Complaints and Reports Committee, Discipline, Fitness to Practise or Quality Assurance Committees).
Revocation and Reinstatement
If the Registrar suspends a Certificate of Registration and the individual does not take the steps outlined above to lift the suspension, the Registrar has authority to revoke the registrant’s certificate two years after the day it was suspended. Again, this status will be reflected on the Public Register.
If a former registrant, whose Certificate of Registration was revoked because they failed to pay a fee that is required to be paid in accordance with the By-laws, wishes to return to practice, the Registrar has the authority to reinstate the Certificate if certain conditions are met. The former registrant will have to satisfy a panel of the Registration Committee that they are competent to safely practise psychotherapy, will pay the outstanding fees, have professional liability insurance coverage in the amount and form required under the By-laws, and will be in compliance on the anticipated date on which registration is to be reinstated with any outstanding requirements or orders issued by CRPO’s statutory committees (e.g. Inquiries, Complaints and Reports Committee, Discipline, Fitness to Practise or Quality Assurance Committees)
For more information about the conditions associated with suspensions, revocations and reinstatement, see sections 23 to 27 of the Registration Regulation. If you have any questions, please contact us at email@example.com.
Need More Information?
More information about your professional obligations, transferring to or returning from Inactive, lifting a suspension, revocation and reinstatement, resignation of registration, or updating hours clinical experience hours can be found at the following pages:
Going Inactive, Returning to Practice & Resignation