Annual Renewal Requirement
CRPO members (including those in the Inactive category) are required to renew their membership on an annual basis, by the end of March each year. Members are required to demonstrate ongoing currency in the practice of the profession (i.e. show they have completed 750 hours of broadly defined activities related to psychotherapy in a rolling three-year period), update CRPO with any changes to personal information and/or practice sites, report any conduct-related concerns and pay the associated fee.
The Renewal form for each membership year will be available under the “Renewal” tab found in members’ user accounts usually by January. In addition to the online Renewal form, members will find their membership fee invoice for the next year (April 1 to March 31) under the “Invoices” tab.
The Renewal form must be submitted no later than 11:59 p.m. on the renewal deadline stated by the College for each particular membership year, preceded by full payment of the annual membership fee, including HST. Please allow at least three to five business days for the bank transfer payment to clear the banking system before the renewal deadline. Once the payment has cleared, you must remember to return to the online Renewal form and click “Submit” to send it to us before the deadline, or risk incurring a late fee.
Note: The College continues to use bank-to-bank transfer as a secure and economical way of accepting payments. While this method involves a slower turnaround time, it lessens the possibility of fraudulent access to member’s accounts and is only a fraction of the cost of credit card access, allowing us to better manage member fees.
Current renewal fees for each registration category can be found on the Fees page of our website.
Professional Liability Insurance
CRPO members are required to maintain professional liability insurance (PLI) in the amount and in the form required under the By-laws. Members must provide the College with written details within two days of becoming aware of not having PLI as required under the By-laws. The Registrar may suspend a member if they do not have the coverage required. Review the Professional Liability Insurance page of CRPO’s website for more information about insurance requirements. Contact your insurance provider to discuss your options.
I’ve submitted my Renewal form. What happens now?
Once you’ve submitted your Renewal form, you can view and print a copy for your records but cannot make any changes.
Your Renewal form will be reviewed by CRPO staff to see whether you satisfy conditions for renewal, e.g. currency. To monitor your renewal status, see the “Status” indicator found on the Renewal landing page (the page with links to sections of the Renewal Form). Statuses include:
- Fast Track – Renewal form has been received by CRPO and since no changes were made on any pages of the Renewal form from the previous year’s renewal submission, the renewal is automatically complete as there is no new information required for staff review.
- Received – Renewal form and fee have been received by CRPO.
- Under Review 1 – 5 – Initial review by designated staff member is underway.
- Manager Review – Secondary review by senior staff member is underway.
- Complete – Renewal approved, any changes will be reflected on the Public Register.
- Recommend to Panel – Referred to Registration Committee for consideration.
How long will it take to confirm my renewal?
It normally takes a regulatory body several months to review all membership renewals, except for Fast Track renewals, which are automatically complete. Members can continue to practise as usual while their renewal is being processed.
Registration staff will send a message through members’ user accounts if there are questions about their renewal (e.g. about currency hours, or if more information is required). Members will not receive a new Certificate of Registration for every membership year but any changes to names, employers or practice sites, will be updated on the Public Register.
More details about the renewal process can be found in the Renewal Guide. If you have questions about the renewal process, please contact firstname.lastname@example.org.
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Transferring to the Inactive Category
Inactive members are practitioners who, for one reason or another, are not currently engaged in the practice of the profession, or need to take an extended leave from active practice, but wish to maintain membership with CRPO.
There are many reasons a member may wish to take an extended break from practice. A break might facilitate management of a personal crisis such as illness, bereavement or caretaking of a family member with a serious illness or injury, military deployment, extended travel, relocation out of province or overseas, sabbatical, etc.
A member should carefully weigh their options before applying to transfer into this category since Inactive members are prohibited from:
- providing or supervising direct client care;
- providing supervision; and
- making any claim or representation to having any competence in psychotherapy.
Members in the Inactive category must use the appropriate title: Registered Psychotherapist (Inactive) or the acceptable abbreviated form, RP (Inactive).
*Qualifying members and RP (Temporary) members cannot transfer to the RP (Inactive) category.
The annual membership fee for a member who transfers into the Inactive category before the renewal period is $286 +HST.
Note: The College does not provide any credit, refund or reimbursement to a member who moves from RP status to Inactive at any point during the membership year, which runs from April 1 – March 31.
Professional Liability Insurance
CRPO requires that Inactive members carry liability run off coverage (sometimes called enduring or tail coverage) for a minimum of two years since last practising in Ontario. Review the Professional Liability Insurance page of CRPO’s website for more information about insurance requirements. Contact your insurance provider to discuss your options.
Note: Members who are covered by employer liability insurance should contact their employer for more information about coverage during leave. The onus is on the member to ensure they have liability coverage which meets the criteria stipulated by CRPO.
In order to be eligible to apply for a Certificate of Registration in the Inactive category, members must:
- Be a current, active member holding a Registered Psychotherapist (RP) Certificate of Registration.
- Provide an undertaking to CRPO, in a form satisfactory to the Registrar, agreeing to comply with the terms, conditions and limitations in section 19 of the Registration Regulation.
- Have paid all fees owing to CRPO under the By-laws.
- Have provided CRPO with any information that it has required.
- Be in compliance with:
- any outstanding requirements or orders issued by a panel of the Inquiries, Complaints and Reports Committee,
- any requirement to participate in specified continuing education or remediation programs that were issued by the Quality Assurance Committee, and
- any terms, conditions or limitations that were placed on the member’s Certificate of Registration as a result of a direction of the Quality Assurance Committee.
Renewal of Membership in the Inactive Category
If you meet the eligibility requirements above and would like to transfer to the Inactive category for the upcoming membership year, you must notify CRPO in writing by the stated deadline for that membership year, and everything needs to be complete with your renewal (i.e. complete and upload the Transfer form to the “Documents” tab of your CRPO user account, pay your Inactive category invoice allowing at least three business days for funds to clear the banking system, and complete and submit the online Renewal form) before the renewal deadline for that particular membership year to avoid incurring a late fee. Once this is complete, notify CRPO using the messaging function in your CRPO user account (see “Messages” tab) that your documentation has been uploaded and is ready for review.
For more information about the Inactive category, please review the Registration Regulation and CRPO’s By-laws. If you have any questions, please contact us at email@example.com.
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Returning to Active Practice – RP (Inactive) to RP
Any member registered in the Inactive category wishing to resume practice of the profession must apply, in writing, to the Registrar for permission to do so by completing the Return to Active Practice form. Members wishing to return to full RP status may be required to satisfy a panel of the Registration Committee that they possess the knowledge, skill and judgment required of a current, active member. In some cases of lengthy leave, a member may be required to complete upgrading activities.
Members who wish to return to active practice are asked to consider their anticipated date of return and must apply at least eight weeks before the date they would like to resume to ensure the required steps can be completed in a timely manner. Depending on a member’s individual circumstances, the processing time may take longer.
Note: Inactive members cannot resume practice until they have received written authorization from the Registrar. Resumption of practice without this authorization may be considered an act of professional misconduct.
When the request to return to active practice is approved, the member must pay the registration category transfer fee ($78+HST) and the difference between the Inactive fee and the annual membership fee for RP status ($572 +HST), prorated for any months remaining in the registration year.
The following rules apply when a member who holds an Inactive Certificate of Registration wishes to return to active practice and be re-issued a Certificate of Registration in the Registered Psychotherapist (RP) category.
- An application must be made to the Registrar.
- The member must pay any outstanding fees owing to CRPO under the By-laws.
- The member must provide CRPO with any information it has required of the member.
- The member must:
- satisfy a panel of the Registration Committee that they possess the current knowledge, skill and judgment relating to the practise of psychotherapy that would be expected of a member holding a Certificate of Registration in the Registered Psychotherapist category, or
- have successfully completed such additional upgrading activities as are determined to be necessary by a panel of the Registration Committee.
Applications will be considered on a case-by-case basis; however, Inactive members will be deemed to have satisfied requirement 4 above, provided:
- the member’s practice will be substantially as it was prior to entering the Inactive category (e.g. similar clientele, practice focus and/or employer, roles and responsibilities);
- the member has completed at least 750 currency hours in the three year period immediately prior to submitting an application to return to active RP status; and
- there are no other factors which would require further review.
Applications for transfer from the Inactive category to the Registered Psychotherapist category may be referred to a panel of the Registration Committee where:
- the member has not completed 750 currency hours in the three year period immediately prior to submitting an application to return to active RP status;
- the member expects to significantly change the nature of his or her practice (e.g. clientele, practice focus and/or employer, roles and responsibilities); or
- factors exist that warrant further review.
If you meet the eligibility requirements above and would like to return to active practice, please complete the Return to Active Practice form, scan and upload a copy to the “Documents” tab in your CRPO user account. Once this is complete, notify CRPO using the messaging function in your user account (see “Messages” tab) that your documentation has been uploaded and is ready for review.
Certificate of Registration
Once your application is approved and all fees are paid, you will receive a confirmation letter for your return to active practice and an updated Certificate of Registration. Your registration category on the Public Register will be changed from Registered Psychotherapist (Inactive) to Registered Psychotherapist and will reflect your current practice sites.
If your application cannot be approved based on the information provided, staff will contact you and you may be asked to provide additional information, which may then require further consideration by a panel of the Registration Committee. Members whose applications are referred to a panel of the Registration Committee may experience longer than average processing times.
For more information about returning to active practice, review the Returning to Active Practice policy in full.
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Suspension of Membership for Non-Payment of Fees
CRPO members must renew their membership by the end of March every year. Any Member who does not meet all of the renewal requirements within the stipulated deadlines, risks suspension of their membership with CRPO. After the stated renewal deadline, any member who has not completed the requirements for renewal incurs a late fee and is given an additional 30 days to complete outstanding requirements (e.g. pay fees in sufficient time for the payment to clear ahead of the new deadline, submit the online renewal form, etc.). Periodic reminders are sent, however, if the outstanding requirements are not completed in time, the Member is suspended.
Note: Any member who does not maintain professional liability insurance in the form and amount required in CRPO’s By-laws may also be suspended. Under this circumstance, unlike suspensions or revocations for non-payment of fees, if/when the member is reinstated, the former suspension notation remains visible on the Public Register.
What are the implications of suspension and will it affect my practise of the profession?
In effect, the suspension means that a member has forfeited their good standing with the College, is no longer a member of CRPO, and so is not permitted to use any restricted title, practise or supervise the provision of psychotherapy for the purposes of registration with the College, nor hold themselves out as qualified to practise as a psychotherapist in Ontario. In other words, if a member sees clients or provides clinical supervision to other practitioners who see clients, these services must cease effective from the date of the suspension, as must use of the restricted title. In the interests of public protection, the suspension is also reflected on the Public Register.
How do I return to good standing?
To return to good standing, any member who is suspended needs to submit the online Renewal form or any other documentation as required, pay any outstanding fees (i.e. the annual membership fee, late fee and the additional penalty fee levied by the Registrar to lift a suspension). The Registrar will lift the suspension if they are satisfied that the former member has paid the outstanding fees, has professional liability insurance coverage in the amount and form required under the By-laws, and will be in compliance on the anticipated date on which the suspension is to be lifted with any outstanding requirements or orders issued by CRPO’s statutory committees (e.g. Inquiries, Complaints and Reports Committee, Discipline, Fitness to Practise or Quality Assurance Committees).
When the outstanding items are completed and conditions satisfied, the member is reinstated to good standing, details of the suspension are removed from the Public Register and the member is permitted to resume practice of the profession and use of the title.
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Revocation and Reinstatement
If the Registrar suspends a Certificate of Registration and the member does not take the steps outlined above to lift the suspension, the Registrar has authority to revoke the member’s certificate two years after the day it was suspended. Again, this status will be reflected on the Public Register.
If a former member, whose Certificate of Registration was revoked because they failed to pay a fee that is required to be paid in accordance with the By-laws, wishes to return to practice, the Registrar has the authority to reinstate the Certificate if certain conditions are met. The former member will have to satisfy a panel of the Registration Committee that they are competent to safely practise psychotherapy, will pay the outstanding fees, have professional liability insurance coverage in the amount and form required under the By-laws, and will be in compliance on the anticipated date on which membership is to be reinstated with any outstanding requirements or orders issued by CRPO’s statutory committees (e.g. Inquiries, Complaints and Reports Committee, Discipline, Fitness to Practise or Quality Assurance Committees)
For more information about the conditions associated with suspensions, revocations and reinstatement, see sections 23 to 27 of the Registration Regulation. If you have any questions, please contact us at firstname.lastname@example.org.
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Resignation of Membership
Any CRPO member who wishes to resign their membership should understand what it means to resign. Resignation means your membership with CRPO ceases. Annual renewal and participation in other College programs, such as the Quality Assurance Program, would no longer be required.
A non-member may not:
- Use the title “psychotherapist”, “Registered Psychotherapist” or any abbreviation or variation thereof in any language.
- Hold oneself out as qualified to practise as a psychotherapist in Ontario (no matter what title one uses).
- Perform the controlled act of psychotherapy* once it is in effect (January 1, 2020).
A former member wanting to return to practice at any future date must submit a new application for registration and pay all associated fees. The former member would also need to demonstrate that they meet all registration requirements at the time of re-application. No refunds of membership or other fees will be made. If any fees are owed by you to CRPO, you will need to be in good standing with the College before re-applying.
* Treating, by means of psychotherapy technique, delivered through a therapeutic relationship, an individual’s serious disorder of thought, cognition, mood, emotional regulation, perception or memory that may seriously impair the individual’s judgment, insight, behaviour, communication or social functioning.
Resignation and Quality Assurance
Former members, who resigned at any point during a Quality Assurance review process, including the Professional Development tool review and Peer and Practice Review, should expect to resume these processes in the event of re-registration with the College.
Resignation and Outstanding Investigations
- If a member resigns during, or as a result of a complaint/investigation into their conduct, a notation to this effect will be made on the Public Register.
- If the former member then re-applies for registration with the College, the outcome of re-application may be affected by the decision to resign.
- If re-registered as a member, the complaint/investigation process may resume.
- If a complaint or report is received after a member has resigned, the College can still investigate and prosecute conduct that occurred while the person was a member.
Professional Liability Insurance
Former members are advised to maintain run off liability insurance coverage for a reasonable time period after the last date of practise (please consult with your insurance provider for more information).
If you would like to resign your membership with CRPO, please complete the Membership Resignation form and return it to us at email@example.com.
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