Transferring to the Inactive Category

Inactive registrants are practitioners who, for one reason or another, are not currently engaged in the practice of the profession, or need to take an extended leave from active practice, but wish to maintain registration with CRPO.

There are many reasons a registrant may wish to take an extended break from practice. A break might facilitate management of a personal crisis such as illness, bereavement or caretaking of a family member with a serious illness or injury, military deployment, extended travel, relocation out of province or overseas, sabbatical, etc.

A registrant should carefully weigh their options before applying to transfer into this category since Inactive members are prohibited from:

  • providing or supervising direct client care;
  • providing supervision; and
  • making any claim or representation to having any competence in psychotherapy.

An Inactive registrant who has practised the profession within the previous two years must carry PLI run off coverage (sometimes called enduring or tail coverage) consistent with CRPO’s By-laws for a minimum of two years after the registrant last practised. Likewise, former registrants who have retired from practice are well-advised to maintain run off coverage for a reasonable period of time.

Registrants in the Inactive category must use the appropriate title: Registered Psychotherapist (Inactive) or the acceptable abbreviated form, RP (Inactive).

*Qualifying registrants and RP (Temporary) registrants cannot transfer to the RP (Inactive) category.  

Fees

The annual registration fee for a registrant who transfers into the Inactive category during the renewal period is $295 +HST . The Renewal page indicates the deadline to submit a transfer request form to be invoiced the Inactive registration fee for a given year.

CRPO does not provide any credit, refund or reimbursement to a registrant who moves from RP status to Inactive at any point through the registration year, which runs from April 1 – March 31.

Eligibility

In order to be eligible to apply for a Certificate of Registration in the Inactive category, registrants must:

  1. Be a current, active registrant holding a Registered Psychotherapist (RP) Certificate of Registration.
  2. Provide an undertaking to CRPO, in a form satisfactory to the Registrar, agreeing to comply with the terms, conditions and limitations in section 19 of the Registration Regulation.
  3. Have paid all fees owing to CRPO under the By-laws.
  4. Have provided CRPO with any information that it has required.
  5. Be in compliance with:
    1. any outstanding requirements or orders issued by a panel of the Inquiries, Complaints and Reports Committee,
    2. any requirement to participate in specified continuing education or remediation programs that were issued by the Quality Assurance Committee, and
    3. any terms, conditions or limitations that were placed on the registrant’s Certificate of Registration as a result of a direction of the Quality Assurance Committee.

For more information about the Inactive category, please review the Registration Regulation and CRPO’s By-laws. If you have any questions, please contact us at info@crpo.ca.

Returning to Active Practice – RP (Inactive) to RP

Any registrant registered in the Inactive category wishing to resume practice of the profession must apply, in writing, to the Registrar for permission to do so by completing the Return to Active Practice form. Registrants wishing to return to full RP status may be required to satisfy a panel of the Registration Committee that they possess the knowledge, skill and judgment required of a current, active registrant. In some cases of lengthy leave, a registrant may be required to complete upgrading activities.

Registrants who wish to return to active practice are asked to consider their anticipated date of return and must apply at least eight weeks before the date they would like to resume to ensure the required steps can be completed in a timely manner. Depending on a registrant’s individual circumstances, the processing time may take longer.

Note: Inactive registrants cannot resume practice until they have received written authorization from the Registrar. Resumption of practice without this authorization may be considered an act of professional misconduct.

Fees

When the request to return to active practice is approved, the registrant must pay the registration category transfer fee ($80+HST).

Eligibility

The following rules apply when a registrant who holds an Inactive Certificate of Registration wishes to return to active practice and be re-issued a Certificate of Registration in the Registered Psychotherapist (RP) category.

  1. An application must be made to the Registrar.
  2. The registrant must pay any outstanding fees owing to CRPO under the By-laws.
  3. The registrant must provide CRPO with any information it has required of the member.
  4. The registrant must:
    1. satisfy a panel of the Registration Committee that they possess the current knowledge, skill and judgment relating to the practise of psychotherapy that would be expected of a registrant holding a Certificate of Registration in the Registered Psychotherapist category, or
    2. have successfully completed such additional upgrading activities as are determined to be necessary by a panel of the Registration Committee.

Applications will be considered on a case-by-case basis; however, Inactive registrants will be deemed to have satisfied requirement 4 above, provided:

  • the registrant’s practice will be substantially as it was prior to entering the Inactive category (e.g. similar clientele, practice focus and/or employer, roles and responsibilities);
  • the registrant has completed at least 750 currency hours in the three year period immediately prior to submitting an application to return to active RP status; and
  • there are no other factors which would require further review.

Applications for transfer from the Inactive category to the Registered Psychotherapist category may be referred to a panel of the Registration Committee where:

  • the registrant has not completed 750 currency hours in the three year period immediately prior to submitting an application to return to active RP status;
  • the registrant expects to significantly change the nature of his or her practice (e.g. clientele, practice focus and/or employer, roles and responsibilities); or
  • factors exist that warrant further review.

If you meet the eligibility requirements above and would like to return to active practice, please complete the Return to Active Practice form, scan and upload a copy to the “Documents” tab in your CRPO user account. Once this is complete, notify CRPO using the messaging function in your user account (see “Messages” tab) that your documentation has been uploaded and is ready for review.

Certificate of Registration

Once your application is approved and all fees are paid, you will receive a confirmation letter for your return to active practice and an updated Certificate of Registration. Your registration category on the Public Register will be changed from Registered Psychotherapist (Inactive) to Registered Psychotherapist and will reflect your current practice sites.

If your application cannot be approved based on the information provided, staff will contact you and you may be asked to provide additional information, which may then require further consideration by a panel of the Registration Committee. Registrants whose applications are referred to a panel of the Registration Committee may experience longer than average processing times.

For more information about returning to active practice, review the Returning to Active Practice policy in full.

Resignation

If you would like to resign your registration with CRPO, you may do so at any time by completing the Membership Resignation form and returning it to us at info@crpo.caNo matter when you resign your registration, no refunds will be given for any fees already paid.

Any CRPO registrant who wishes to resign their registration should understand what it means to resign. Resignation means your registration with CRPO ceases. Annual renewal and participation in other College programs, such as the Quality Assurance Program, would no longer be required.

A non-registrant may not:

  • Use the title “psychotherapist”, “Registered Psychotherapist” or any abbreviation or variation thereof in any language.
  • Hold oneself out as qualified to practise as a psychotherapist in Ontario (no matter what title one uses).
  • Perform the controlled act of psychotherapy.

A former registrant wanting to return to practice at any future date must submit a new application for registration and pay all associated fees. The former registrant would also need to demonstrate that they meet all registration requirements at the time of re-application. No refunds of registration or other fees will be made. If any fees are owed by you to CRPO, you will need to be in good standing with the College before re-applying.

Resignation and Quality Assurance

Former registrants, who resigned at any point during a Quality Assurance review process, including the Professional Development tool review and Peer and Practice Review, should expect to resume these processes in the event of re-registration with the College.

Resignation and Outstanding Investigations

  • If a registrant resigns during, or as a result of a complaint/investigation into their conduct, a notation to this effect will be made on the Public Register.
  • If the former registrant then re-applies for registration with the College, the outcome of re-application may be affected by the decision to resign.
  • If re-registered as a registrant, the complaint/investigation process may resume.
  • If a complaint or report is received after a registrant has resigned, the College can still investigate and prosecute conduct that occurred while the person was a registrant.

Professional Liability Insurance

Former registrants are advised to maintain run off liability insurance coverage for a reasonable time period after the last date of practise (please consult with your insurance provider for more information).

If you would like to resign your registration with CRPO, please complete the Membership Resignation form and return it to us at info@crpo.ca.